Parish Council

Welcome to Swefling Parish Council

*Next Meeting’s Agenda*

Councillors:

Swefling Parish Council has 7 Parish Councillors.  Parish Councillors are unpaid, elected (or co-opted) members of the local community with an interest in improving village life.

The elections were held on 7th May 2015 and each Parish Councillor was elected for a 4 year term or was co-opted until the end of the council term in May 2019.

Names, contact details and the responsibilities of the Parish Councillors are detailed here:

*Councillors 2017*
*Councillors’ Responsibilities 2017*

Councillors’ Register of Interests can be viewed at *SCDC link*

The Parish Council has adopted the *Suffolk Local Code of Conduct*

For historical reasons, Swefling only has one ‘f’ when referring to the Parish Council.

Parish Clerk:

The Parish Clerk is the Proper Officer of the Parish Council and is an employee.  She is also the Responsible Financial Officer.

Please contact the Parish Clerk if you have any questions relating to the operation of the Parish Council.

Meetings:

The meeting dates for 2017 are as follows (dates may be subject to change).  Meetings start at 7:30 pm in the Village Hut, Sweffling.

*Meeting Dates 2017*

Tuesday 10th January 2017
Tuesday 14th February 2017
Tuesday 14th March 2017
Tuesday 11th April 2017
Tuesday 9th May 2017 – Annual Parish Meeting and Annual Meeting
Tuesday 13th June 2017
Tuesday 11th July 2017
Tuesday 12th September 2017
Tuesday 10th October 2017
Tuesday 14th November 2017

All Parish Council meetings are public meetings and members of the public are welcome to attend to observe or speak to the Parish Council and the District and County Councillors if present.  Time for those wishing to speak will be allotted at the start of the meeting or during the meeting at the Chair’s discretion.

Minutes and Agendas:

In accordance with the Transparency Code for Smaller Authorities 2015, the Parish Council has a duty to publish draft minutes of a meeting within one month of the meeting.  The draft minutes can be found on this page.  However, it must be noted that the minutes are only a draft document and do not become an official record of the Parish Council meeting until they are approved at the next Parish Council meeting.  Minutes from earlier dates than published on this page can be obtained from the Parish Clerk.

The agenda for the forthcoming meeting will be published on this page and on the village notice board three clear days before the meeting date.

For further details of any planning applications on the agenda please visit *SCDC link*

Parish Council Meetings – Minutes Archive

Statutory Information

Links to the Parish Council’s statutory documents are attached here:

*Standing Orders 2016*
*Asset Register 2017*
*Financial Regulations 2017*
*Risk Assessment 2017*
*Statement of Internal Control 2017*
*Safeguarding Policy 2017*

Parish Council Details and Statutory Information

Financial Information:

The Parish Council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2015.  Every item of expenditure incurred and income received by the Parish Council is listed with the minutes of the meetings and summarised within the annual accounts.

The Accounts for the financial year ends 2016 and 2017 are attached here.  The Annual Returns for 2016 and 2017 are also attached and have been reviewed by an external auditor appointed by Public Sector Appointments Limited.

Any person interested has the right to inspect the accounting records for the financial year to which the latest audit relates.  Please contact the Parish Clerk to arrange access.

*Annual Accounts 2015-2016*
*Annual Accounts 2016-2017*

*Internal Audit Report 2015-2016*
*Internal Audit Report 2016-2017*

*Notice of Conclusion of Audit 2015-2016*
*Notice of Conclusion of Audit 2016-2017*

*Issues Arising Report 2015-2016*
*Issues Arising Report 2016-2017*

*Expenditure above £100 2015-2016*
*Expenditure above £100 2016-2017*

*Significant Variances 2015-2016*
*Significant Variances 2016-2017*

Annual Parish Meeting:

*APM Minutes 2017*
*APM Reports 2017*